FOR AGENCIES & PRO SERVICES

See the at-risk project before it blows the budget

Delivery status, scope creep, and utilization live across Asana, email, and Slack. Ostavio connects them and flags risk while there's still time.

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utilizationscopeSOWburn ratechange orderretainer

Risk flags before the retro

Behind-schedule tasks, budget burn, and resource conflicts surface together, so at-risk projects get attention while they're still saveable.

Scope creep, caught in the email

New client asks are detected against the signed scope and flagged for a change order — before your team quietly does the work for free.

Status updates that write themselves

Ostavio assembles project state from your tools into a clean client-ready update you approve and send.

One dashboard, tuned to agencies

Click a question to run it against sample data.

Ostavio/ Agencies●DEMO
AT-RISK
3
UTILIZATION
78%
PROPOSALS
5
TRY ASKING — CLICK TO RUN
LIVE ACTIVITY
ASANAProject Northwind — behind schedule, over budget8m
GMAILClient X — scope creep request flagged30m
HUBSPOTProposal $32k — awaiting client sign-off2h
SLACK#delivery — resource conflict next week3h

Sample data · clickable preview · no account needed

YOUR COMMAND CENTER

Everything in one place — analytics, actions, inbox

The same control center inside Ostavio, previewed with sample agencies data. Click around — it's live and sandboxed.

Ostavio Control Center/ Agencies
● LIVE PREVIEW
CONTROL CENTER
Good morning, Alex
OPEN TASKS
12
OVERDUE
1
THIS WEEK
8
OPEN DEALS
6
PIPELINE
$66k
REMINDERS
4
REMINDERS4
Add a reminder…
Follow up: Project Northwind
Overdue · yesterday
Prepare notes: Client X
in 4d
Chase invoice for Proposal $32k
tomorrow
Review before EOD: #delivery
tomorrow
TASKS DUE SOON4
AGE-42 Verify: Client X
Overdue · yesterday
AGE-55 Draft reply: Proposal $32k
tomorrow
AGE-84 Summarize: #delivery
in 2d
AGE-77 Reconcile: Project Northwind
in 4d
UPCOMING MEETINGS3
◔
Proposal $32k — sync
Today 2:00 PM
◔
#delivery — sync
Tomorrow 10:30 AM
◔
Project Northwind — sync
Thu 4:15 PM
PIPELINE
Lead
$17k3
Qualified
$14k2
Proposal
$12k2
Won
$23k2
AI ACTIVITY
OSTAVIODrafted reply to Project Northwind1h ago
OSTAVIOCategorized Client X3h ago
OSTAVIOReconciled Proposal $32k5h ago
●Ostavio — AgenciesDEMO
Which projects are at risk?
Project Northwind is behind schedule and over budget, and Client X filed a scope-creep request 30 minutes ago. Utilization is at 78%.
●Ostavio general Q&A· 2.4s
⚡ ACTION PROPOSAL · 88%
I can draft a Northwind status update for the client with a revised timeline. Proceed?
●Action router(88%)
OPEN THE FULL-SCREEN AGENCIES DEMO →
ALSO BUILT FOR
ConsultingArchitecture & EngineeringInsuranceBookkeepingRetail & E-commerceSalesAll industries →
What could you recover?

Your team spends real hours on repetitive ops — triage, chasing, re-keying, reconciling. Estimate what handing that to an agent gives back. Deliberately conservative.

People doing manual ops8
Hours/week each spends on it4h
Blended hourly cost$55
Share an agent can take over60%
RECOVERED PER YEAR
$50,688
HOURS / WEEK
19h
HOURS / YEAR
922h
Estimate only, over 48 working weeks. Real results depend on your workflows — we map them before quoting anything.

Put Ostavio to work on your agencies

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