FOR GYMS & FITNESS STUDIOS

Stop churn before the card declines — members, classes, and renewals in one view

Ostavio watches your member inbox, class calendar, and Stripe billing together, so failed payments, at-risk members, and full waitlists surface before a cancellation email ever arrives.

Get Started — FreeSee how it works
churnMRRcheck-inwaitlistclass capacitywin-back

Failed payments, recovered

Ostavio catches declined and expired-card charges from Stripe the moment they fail and matches them to the member. It drafts a friendly update-your-card message so revenue doesn't quietly leak — you approve each send.

Churn spotted before it's stated

Drops in check-in frequency and class attendance flag members who are drifting long before they email to cancel. Ostavio proposes a targeted win-back or coaching nudge, and waits for your go-ahead.

Classes and waitlists balanced

Overbooked classes, empty off-peak slots, and full waitlists surface together so you can add sessions where demand is real. Every schedule change and member message is proposed for your approval first.

One dashboard, tuned to gyms & fitness studios

Click a question to run it against sample data.

Ostavio/ Gyms & Fitness Studios●DEMO
AT-RISK
11
FAILED PAY
5
RETENTION
82%
TRY ASKING — CLICK TO RUN
LIVE ACTIVITY
STRIPEMembership charge failed — card expired, $895m
CALENDAR6am HIIT — waitlist full, add a slot?1h
INTERCOMMember hasn't checked in for 3 weeks2h
GMAILCancellation request — retention offer?3h

Sample data · clickable preview · no account needed

YOUR COMMAND CENTER

Everything in one place — analytics, actions, inbox

The same control center inside Ostavio, previewed with sample gyms & fitness studios data. Click around — it's live and sandboxed.

Ostavio Control Center/ Gyms & Fitness Studios
● LIVE PREVIEW
CONTROL CENTER
Good morning, Alex
OPEN TASKS
12
OVERDUE
1
THIS WEEK
8
OPEN DEALS
6
PIPELINE
$66k
REMINDERS
4
REMINDERS4
Add a reminder…
Follow up: Membership charge failed
Overdue · yesterday
Prepare notes: 6am HIIT
in 4d
Chase invoice for Member hasn't checked in for 3 weeks
tomorrow
Review before EOD: Cancellation request
tomorrow
TASKS DUE SOON4
GYM-42 Verify: 6am HIIT
Overdue · yesterday
GYM-55 Draft reply: Member hasn't checked in for 3 weeks
tomorrow
GYM-84 Summarize: Cancellation request
in 2d
GYM-77 Reconcile: Membership charge failed
in 4d
UPCOMING MEETINGS3
◔
Member hasn't checked in for 3 weeks — sync
Today 2:00 PM
◔
Cancellation request — sync
Tomorrow 10:30 AM
◔
Membership charge failed — sync
Thu 4:15 PM
PIPELINE
Lead
$17k3
Qualified
$14k2
Proposal
$12k2
Won
$23k2
AI ACTIVITY
OSTAVIODrafted reply to Membership charge failed1h ago
OSTAVIOCategorized 6am HIIT3h ago
OSTAVIOReconciled Member hasn't checked in for 3 weeks5h ago
●Ostavio — Gyms & Fitness StudiosDEMO
What needs my attention in gyms & fitness studios today?
11 flagged under at-risk. Top priority: "Membership charge failed — card expired, $89".
●Ostavio general Q&A· 2.4s
⚡ ACTION PROPOSAL · 91%
I can draft a follow-up on "Membership charge failed" and queue it for your approval. Proceed?
●Action router(91%)
OPEN THE FULL-SCREEN GYMS & FITNESS STUDIOS DEMO →
ALSO BUILT FOR
Restaurants & HospitalitySalons & SpasAuto Repair ShopsBookkeepingRetail & E-commerceSalesAll industries →
What could you recover?

Your team spends real hours on repetitive ops — triage, chasing, re-keying, reconciling. Estimate what handing that to an agent gives back. Deliberately conservative.

People doing manual ops8
Hours/week each spends on it4h
Blended hourly cost$55
Share an agent can take over60%
RECOVERED PER YEAR
$50,688
HOURS / WEEK
19h
HOURS / YEAR
922h
Estimate only, over 48 working weeks. Real results depend on your workflows — we map them before quoting anything.

Put Ostavio to work on your gyms & fitness studios

Connect your tools in 30 seconds. Free to start, no credit card.

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