FOR PRIVATE CLINICS & PHYSICIAN PRACTICES

Catch denied claims and no-shows before they cost you the month

Ostavio watches your patient inbox, scheduling calendar, and billing tools together, so denied claims, prior-auth gaps, and no-show risk surface before they drain revenue.

prior authclaim denialCPT codeno-showrecalleligibility verification

Denied claims, flagged fast

Ostavio reads denial codes, amounts, and payer names straight from your inbox and clearinghouse notifications, then surfaces what needs a resubmit or appeal by dollar value and deadline. It drafts the follow-up and waits for your approval before anything goes out.

Fewer empty chairs

By pairing appointment history with your calendar, Ostavio flags tomorrow's high no-show-risk patients and proposes reminder or reschedule messages. You approve the outreach — Ostavio never contacts a patient on its own.

Recalls and referrals that don't slip

Overdue recalls, unverified insurance, and inbound referrals are tracked across inbox and scheduling. Ostavio nudges you with the right context and a drafted response, so the loop closes without a human dropping it.

One dashboard, tuned to clinics

Click a question to run it against sample data.

Ostavio/ ClinicsDEMO
DENIED CLAIMS
11
NO-SHOW RISK
6
RECALLS DUE
38
TRY ASKING — CLICK TO RUN
LIVE ACTIVITY
GMAILPayer denial — CO-197, prior auth missing, $1,3406m
CALENDARTomorrow 9am — patient no-showed last 2 visits1h
INTERCOMNew patient intake — insurance not yet verified2h
HUBSPOTReferral from Dr. Lang — needs scheduling callback3h

Sample data · clickable preview · no account needed

YOUR COMMAND CENTER

Everything in one place — analytics, actions, inbox

The same control center inside Ostavio, previewed with sample clinics data. Click around — it's live and sandboxed.

Ostavio Control Center/ Clinics
● LIVE PREVIEW
CONTROL CENTER
Good morning, Alex
OPEN TASKS
12
OVERDUE
1
THIS WEEK
8
OPEN DEALS
6
PIPELINE
$66k
REMINDERS
4
REMINDERS4
Add a reminder…
Follow up: Payer denial
Overdue · yesterday
Prepare notes: Tomorrow 9am
in 4d
Chase invoice for New patient intake
tomorrow
Review before EOD: Referral from Dr. Lang
tomorrow
TASKS DUE SOON4
CLI-42 Verify: Tomorrow 9am
Overdue · yesterday
CLI-55 Draft reply: New patient intake
tomorrow
CLI-84 Summarize: Referral from Dr. Lang
in 2d
CLI-77 Reconcile: Payer denial
in 4d
UPCOMING MEETINGS3
New patient intake — sync
Today 2:00 PM
Referral from Dr. Lang — sync
Tomorrow 10:30 AM
Payer denial — sync
Thu 4:15 PM
PIPELINE
Lead
$17k3
Qualified
$14k2
Proposal
$12k2
Won
$23k2
AI ACTIVITY
OSTAVIODrafted reply to Payer denial1h ago
OSTAVIOCategorized Tomorrow 9am3h ago
OSTAVIOReconciled New patient intake5h ago
Ostavio — ClinicsDEMO
What needs my attention in clinics today?
11 flagged under denied claims. Top priority: "Payer denial — CO-197, prior auth missing, $1,340".
Ostavio general Q&A· 2.4s
⚡ ACTION PROPOSAL · 91%
I can draft a follow-up on "Payer denial" and queue it for your approval. Proceed?
Action router(91%)
ALSO BUILT FOR
What could you recover?

Your team spends real hours on repetitive ops — triage, chasing, re-keying, reconciling. Estimate what handing that to an agent gives back. Deliberately conservative.

People doing manual ops8
Hours/week each spends on it4h
Blended hourly cost$55
Share an agent can take over60%
RECOVERED PER YEAR
$50,688
HOURS / WEEK
19h
HOURS / YEAR
922h
Estimate only, over 48 working weeks. Real results depend on your workflows — we map them before quoting anything.

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